Administrative Assistant

Administration
Providence, RI
Posted 2 weeks ago

One Hat, One Contract, One Responsibility

ADMINISTRATIVE ASSISTANT | OFFSHORE WIND DIVISION (OSW)

Summary:

Join Riggs Distler & Company, Inc. a leader in the construction industry with over a century of service supporting America’s most important infrastructure projects in the Northeast and Mid-Atlantic regions of the United States. Riggs Distler has a reputation as an employer of choice in the industry and promotes a safe, exciting, and team-oriented work environment, empowering people to grow and evolve with our business.

As an Administrative Assistant, you are expected to be on site full-time and provide administrative assistance to the team constructing components for the Offshore Wind project at the Port of Providence RI.

Benefits:

  • Competitive Compensation Package
  • Paid Time Off
  • Company sponsored Healthcare Plan including Medical, Dental & Vision Coverage
  • HSA Account with Company Contribution
  • 401k Retirement Plan with Company Match
  • Profit Sharing
  • Accident & Critical Illness Insurance
  • Student Loan Payment & 529 College Saving Program
  • Company Paid:
  • Life & AD&D Insurance
  • Short-Term & Long-Term Disability Insurance
  • Identity Theft Protection
  • Employee Assistance Program

Responsibilities:

  • Handles daily processing of administrative items in a complete, accurate, and timely manner to ensure the team can meet their daily goals
  • Supports management by compiling and entering data into the system to ensure accuracy of records
  • Purchases, tracks and maintains client and non-client office supplies to ensure ready access to all needed tools that support business operations
  • Assists the department by establishing administrative process efficiencies to ensure departmental and organizational success
  • Prepares reoccurring and special reports, ensuring accurate and on-time completion.
  • Prepares meeting minutes and follows up on open items, as needed, to support the various departments
  • Reviews time sheets for employees and subcontractors to ensure accurate payroll processing and cost allocations to various clients
  • Performs work in line with Riggs policies ensuring a high level of compliance, discretion, and security of information
  • Handles updates for contact list, issues PPE and access cards when new employees are hired

Education, Skills, Experience Needed:

  • High School Diploma or GED; will consider an equivalent combination of education and relevant work experience
  • Strong verbal and written communication skills; ability to communicate with all levels of the organization and with customer in a professional manner
  • Strong working knowledge of MS Office suite is required. Must be able to create procedure templates (MS Word), develop presentations for the purpose of employee training/client communication (MS PowerPoint), develop spreadsheets to organize data and generate reports (MS Excel)
  • Bluebeam, Adobe Pro and Oracle Aconex experience is a plus
  • Ability to quickly adapt to new computer software
  • Willing to take initiative, be proactive, highly motivated, and capable of self-managing without direct supervision
  • 1 – 2 years of experience in Administration within a construction, utility, or similar industry preferred; will consider someone with related experience as a clerk, bookkeeper, project support or similar role
  • Able to pass background check for TWIC card application

This job description is subject to change at any time. It reflects management’s assignment of essential functions and does not exclude or restrict the tasks that may be assigned. Riggs Distler & Company, Inc. will provide equal employment opportunities to all applicants without regard to an applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability, or any other status protected by federal, state or local law. Riggs Distler & Company, Inc. will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested

Job Features

Job CategoryOffshore Wind

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